EU - Horizon 2020

Last updated: 
19 April 2017
Keywords: 
Life Sci - Chem - Phys - Math - Sci Educ
RGP Contact Person: 
EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

INTRODUCTION:

Horizon 2020 is the biggest EU Research and Innovation programme ever with nearly €80 billion of funding available over 7 years (2014 to 2020). It promises more breakthroughs, discoveries and world-firsts by taking great ideas from the lab to the market. The H2020 ‘Rules of Participation’ jointly agreed upon by the European Council and the European Parliament can be viewed here.

Condensed information on the H2020 structure is available.

Horizon 2020 is divided into three priority areas, each subdivided into various programs. These are summarized below including their indicative budgets:

Priority Area Indicative Budget (€B) Indicative Budget (€B) Sub-Program / Go to RGP Webpage Upcoming Deadlines
Excellent Science €24.4 €13.095 ERC (European Research Council) 18/04/2017
€2.696 FET (Future & Emerging Technologies) 26/09/2017
€6.162 Marie Sklodowska-Curie Actions (formerly Marie Curie Actions) 14/09/2017
€2.488 Research Infrastructures TBA
Industrial Leadership (LEIT) €17 €7.939 ICT 25/04/2017
€3.797 Nanotechnologies, Advanced Materials, Advanced Manufacturing and Processing, and Biotechnology TBA
€1.536 Space TBA
€2.842 Access to Risk Finance Not Applicable
€0.616 Innovation in SMEs Not Applicable
Societal Challenges €29.7 €7.472 Health TBA
€3.851 Food & Agriculture TBA
€5.931 Energy 07/06/2017
€6.339 Transport TBA
€3.081 Climate TBA
€1.310 Inclusive, Innovative and Reflective Societies Not Applicable
€1.695 Secure Societies 25/04/2017
Specific Objectives €1.278 €0.462 SwafS (Science with and for Soceity) 30/08/2017
€0.816 Spreading Excellence and Widening Participation 15/11/2017
Joint
Undertaking
N/A €0.280 Innovative Medicines Initiative 2 (IMI2) - Call 8 14/09/2017
  N/A €1.040 Cross-cutting activities (Focus Areas) 25/04/2017

Work Programmes (WP) for 2016-2017 are available on the relevant sub-programme webpage.

Work Programmes (WP) for 2014-2015 are available here.

Available Documents:

 

COOPERATION:

Current status of Member States (MS) and Associated Countries (AC) -

  • The 28 EU Member States (MS): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom.
  • Associated Country (AC) is a third country (i.e. a state that is not an EU Member State) which is party to an international agreement with the European Community. Legal entities from these countries can participate in H2020 on an equal basis with EU organisations. Seventeen countries have been associated to Horizon 2020 including Israel, Norway, Iceland, Turkey, Former Yugoslav Republic of Macedonia (FYROM), Serbia, Albania, Montenegro, Bosnia & Herzegovina, Moldova, Faroe Islands, Ukraine, Tunisia, Georgia, Armenia, and Switzerland.

Information on participation of other Non-EU countries, also referred to as Other Third Countries (OTC), in Horizon 2020 can be viewed here.

EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

MODE OF APPLICATION:

NOTE: The information herein refers to submission of proposals for collaborative projects highlighting the main features of the application process. General Information published by the EC on the proposal submission and evaluation can be found in the ‘Grants Manual - Section on: proposal submission and evaluation’ document.
Instructions for submitting ERC and MSCA proposals can be viewed on the RGP’s ERC webpage and the RGP’s MSCA webpage respectively.
The application should be prepared according to the call requirements as published on each individual call webpage and the instructions included in the Proposal Technical Annex for the call (please see below).

Online Submission
Proposals shall be submitted electronically via the web-based Participant Portal Submission Service (PPSS), for which a 10 Minute Guide is available. Applicants are strongly advised to submit proposals at least 48 hours in advance of the submission deadlines. Submitted proposals may be modified up until the deadline. Each time the proposal is submitted, the updated version is replaced with the previous one.

Initiating online submission:

  • Enter the relevant theme page on the RGP’s website, and click the required call. You will then be directed to the call page on the Participant Portal.
  • Choose the desired topic from the topic list at the bottom of the call page.
  • Click the ‘Submission Service’ tab and if required, select the type of action that is most relevant to your proposal from the drop-down menu. Then click ‘START SUBMISSION’.
  • You will now be requested to login to the European Commission Authentication Service (ECAS) or to register if you do not yet possess a user ID.

User ID
Obtaining a user ID from ECAS is mandatory in order to login to the Participant Portal and to use its various functions, including the submission of proposals and at a later stage, receiving notifications of the evaluation results. The same user ID is used for all later interactions with the agency. Upon registration, when presented with the question "Where Are You From?", please select the option - "External – Partners, Researchers, Citizens”.

PIC Number
Partners in collaborative projects will be required to provide the coordinator with Weizmann’s PIC number. Once the coordinator has entered the PIC number in the submission system, the data concerning Weizmann’s legal status will automatically be completed in the A forms (the proposal’s administrative forms). In order to obtain Weizmann Institute's PIC number, please contact the EU Desk.

Proposal Administrative Forms (A forms)
The Administrative forms are to be completed online on the PPSS. We strongly recommend using the sample completed A forms below, which will assist you in correctly completing the required information. The details should be modified according to your specific project and profile.

For coordinators of collaborative projects For partners of collaborative projects
For the purpose of completing section 3, partners should provide the coordinator with their detailed budgets. The partner should first be defined as a contact person of the proposal by the project's coordinator, thus making the proposal accesible for that partner.
  • Section 1- General Information
  • Section 2- Participants & Contacts
  • Section 3- Budget
  • Section 4- Ethics - no template
  • Section 5- Call specific questions - no template

In the first stage of two-stage submission calls, the A forms shall be completed by project coordinators only with the following deviations from the above:
- Only sections 1-3 are required
- Section 3- only the total requested amount is required

Part B: The Proposal (Technical Annex)
Part B is to be uploaded to the submission system as a separate PDF document and comprises sections on Excellence (section 1), Impact (section 2), and Implementation (section 3) each corresponding to an evaluation criterion, Members of the Consortium (section 4) and Ethics and Security (section 5).
In two-stage submission calls, proposals submitted in the first stage are required to include section 1 and parts of section 2 only.

For your convenience, please view this general template however the definitive template to be used when writing your proposal is that available in the online submission system for each specific call.

WEIZMANN INTERNAL PROCEDURES

  • Internal budget approval: Please make sure to obtain written approval for the budget from the Projects Branch of the Finance Division before submitting the online application. In cases of two-stage submissions, this is only required at the second stage.
  • Internal Form: Complete and submit the Internal Form on the RGP website
  • Please provide the RGP with a copy of your application for a review a week prior to submission and of the final submitted application for follow up purposes.

ETHICAL ISSUES

For all activities funded by the European Union, ethics is an integral part of research and is addressed by the EU through the ‘Ethics Appraisal Procedure’ from the proposal stage onwards to ensure that all research activities under H2020 are conducted in compliance with fundamental ethical principles.

How to complete your ethics Self-Assessment in the proposal preparation stage.

EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

COST MODEL

Under the H2020 framework program including the ERC, the EU contribution will be 100% of the eligible costs. As a consequence all costs related to a specific project can be reported, including salaries of permanent personnel. For more information or questions about the costs eligibility, please contact your Departmental Administrator and/or EU Projects Team (Headed by Sima Cohen) at the Projects Branch in Weizmann’s Finance Division.

APPROVED OVERHEAD BY FOUNDATION

A 25% flat rate of the total eligible costs should be used for indirect costs (excluding direct costs of subcontracts).

SALARIES AND WAGES

All costs can be declared in H2020 projects, including salaries of permanent workers (including the PI).

TOSEFET MEHKAR ALEPH ALLOWANCE

The cost model under which H2020 grants are awarded allows for the partial reimbursement of all salaries, based on actual monthly effort reports (see EFFORT REPORTING below). Please note that further to VATAT regulations, if Tosefet Mehkar Aleph is not requested on a grant from an agency whose guidelines allow for the partial reimbursement of the PI salary, you will NOT be eligible to receive Tosefet Mehkar Bet on grants from this agency. RGP Comment: Each "PI" on an H2020 grant must have a distinct intellectual contribution to the project. Thus, in all cases, each PI should be listed at the same hierarchical level and to the same degree of detail, in the section describing the consortium partners in the proposal/Description of Work. In case of doubt regarding how one should be listed in the proposal in order to qualify as a "PI" on the project once it has been approved, please contact the EU Desk.

EFFORT REPORTING

The EU H2020 Rules for Participation indicate that "Eligible personnel costs shall cover only the actual hours worked by the persons directly carrying out work under the action.” The beneficiary must keep time records for the number of hours declared in writing and approved by the persons working on the action and their supervisors. In the absence of reliable time records of the hours worked on the action, alternative evidence supporting the number of hours declared may be accepted, if it is considered to offer an adequate level of assurance.

SUBCONTRACTING IN H2020

to be updated shortly.

EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

INTELLECTUAL PROPERTY (IP) AND CONSORTIUM AGREEMENTS

Please read an important message from the VP for Technology Transfer to Scientists:
"According to the regulations of the EU Horizon 2020, a consortium agreement has to be signed prior to the project kick-off. The consortium agreement enables us to ask for royalties and reach commercial terms on know-how developed during the project, as well as on pre-existing relevant know-how. Exploiting these advantages requires negotiation of commercial terms by Yeda in a short time frame. The "default" consortium agreement gives partners free access to any previous IP of the Weizmann Institute (even if created by other scientists) that is needed for the execution of the program. Thus, under some circumstances (e.g. IP that has already been commercialized), we shall not be able to join a consortium unless the agreement can be amended accordingly.
If you have any background IP (Patents or know how) that are subject to potential commercialization (this applies amongst other to any IP with Yeda.) that are crucial for the carrying out of your project please contact Adv. Caroline Eldar at Yeda's legal department (Caroline.Eldar@weizmann.ac.il, tel. 4089) as soon as you have the initial information on such a project. Feel free to contact Caroline in incidences that prolonged negotiation may jeopardize your chance to join the project."

EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

WEBSITES

LINKS

OFFICIAL DOCUMENTS

INFORMATION DAYS AND PRESENTATIONS

EXTERNAL SUPPORT AND INFORMATION SERVICES FOR H2020

EC / European Commission
ERC / European Research Council
EU / European Union
H2020 / Horizon 2020
ISERD / Israel-EU R&D Directorate
RGP / Research Grants and Projects Office

BECOME AN EVALUATOR

The RGP strongly recommends to register as an Expert Evaluator. Traveling to Europe (at the expense of the EU) to participate in review panels to evaluate submitted applications in your field will provide you with unique insight that should help in the preparation of an application to the EU. To increase your chances of selection as an evaluator, please inform the relevant National Contact Point (NCP) of your registration and ask them to endorse you to the relevant project officers at the EU. For further information or assistance, please contact the EU Desk.

CONSULTANCY SERVICES

  • The Weizmann Institute provides assistance to researchers in the form of partial support of consultancy fees for the preparation of H2020 applications, within the framework of existing agreements between Weizmann and the consultant companies. Support is offered to researchers submitting applications as a coordinators and to ERC applicants. In order to initiate the consultancy service and receive the partial support, a request should be sent to the RGP. Please see further details on the consultants and follow procedure at:
       1. ERC application - view the ERC ‘Consulting Services’ tab
       2. Coordinator of a collaborative project - view below - to be updated shortly
  • ISERD manages a small Assistance Fund which provides partial support (including for consultancy services) for SMEs (Small & Medium Enterprises - e.g. small companies or start-ups) submitting H2020 applications. Download the guidelines for submitting applications to this fund. If a Weizmann researcher is submitting a proposal together with an Israeli SME (neither of which should be the coordinator), the group may be eligible for support from ISERD (up to 30,000 NIS).

APPLICATION REVIEW PRIOR TO SUBMISSION

  • Your application can be reviewed by reviewers of the Chief Scientist of the Ministry of Economy. These reviewers are evaluators who are familiar with the submission and evaluation procedures of EU proposals. They will provide feedback on the content and presentation of the proposal prior to its submission. This service is provided free of charge. In order to make use of this review service, please contact the EU Desk at least 4 weeks prior to the submission deadline.
  • Play Devil's Advocate: score your own application (or even better - ask a colleague to do so) against the evaluation criteria specified in part H of the General Annexes. In addition, check if any exceptions are indicated under the relevant work programme to which you are submitting the proposal. Please view the Self-evaluation form, similar to the forms used by the panel evaluators. The full evaluation procedure is described in the Proposal submission and evaluation guide.