Head of Administration, Department of Systems Immunology
Category:
Senior-Level and Managerial Positions
Capacity:
Full Time
Job Number:
64370
Your role will include:
Responsibility for the resources, budgets, and infrastructure supporting the department’s scientific and administrative activities, including:
- Budget management: Planning, managing, monitoring, and controlling departmental budgets, research centers, research grants, and operating budgets.
- Human resources: Coordinating HR-related processes with the Human Resources Division and the Academic Secretariat, including recruitment and onboarding, appointments, status changes, staffing needs, and salary budgeting.
- Procurement: Managing departmental procurement processes, including issuing and monitoring purchase orders.
- Facilities and infrastructure: Overseeing the operation and maintenance of the department’s physical infrastructure, participating in construction and renovation projects, coordinating space allocation for scientists, and ensuring the proper provision and maintenance of essential services.
- Visiting scientists and students: Coordinating administrative arrangements with the International Office and guest housing services.
- Events and conferences: Planning and budgeting departmental events, seminars, and conferences.
- Team management: Managing the department’s administrative staff.
Skills and abilities:
- Academic degree / Certified Practical Engineer / Certified Technician – required. A degree in Economics, Business Administration, Industrial Engineering and Management, or a Master’s degree – an advantage.
- At least two years of experience in budget management – required.
- At least two years of experience in team management – required.
- Strong systems-level perspective and the ability to work effectively with multiple stakeholders and interfaces.
- High proficiency in computer applications, including Microsoft Office. Experience with Tafnit and Oracle HR – an advantage.
- Full proficiency in Hebrew and English, with excellent written and verbal communication skills – required. Proficiency in scientific English – an advantage.