Administrative Coordinator – Department of Molecular Chemistry and Materials Science

Category:

Administrative Roles

Capacity:

Full Time

Job Number:

64428

Your role will include:

Day-to-day office management, including handling phone calls, calendar management, travel arrangements, expense reimbursements, and routine orders
Working with scientists and students from Israel and abroad, including providing administrative support and addressing various needs that arise during their stay at the Institute
Organizing departmental seminars and events
Assisting with departmental HR matters related to academic and administrative-technical staff
Assisting with and coordinating international travel arrangements for scientists and students
Assisting with purchase orders and shipments, liaising with suppliers, and processing invoice approvals
Performing additional tasks as needed and as requested by supervisors
Working with multiple stakeholders and interfaces, both within and outside the Institute

Academic degree / Certified Practical Engineer diploma / Certified Technician diploma – required
At least two years of experience in an administrative role – required (experience in scientific office administration – an advantage)
Full proficiency in Microsoft Office applications – required
High level of proficiency in Hebrew and English, both written and spoken
Responsibility, accuracy, strong organizational skills, and the ability to initiate, manage, and lead processes and projects
Initiative, self-learning skills, and the ability to work both independently and as part of a team
Strong service orientation and excellent interpersonal communication skills
Ability to work effectively under pressure while managing multiple tasks simultaneously