Administrative Manager to the Head of the Construction and Engineering Division
Category:
Administrative Roles
Capacity:
Full Time
Job Number:
64015
Your role will include:
We are seeking an experienced and highly organized Administrative Manager to support the Head of the Construction and Engineering Division. This is a dynamic and multifaceted administrative role that includes, among other responsibilities:
- Providing administrative assistance to the Head of the Division and the Division’s department heads.
- Daily office operations: greeting visitors, managing phone inquiries, coordinating a complex calendar, and scheduling multi-participant meetings.
- Documenting, filing, and maintaining digital records and correspondence.
- Supporting the preparation of materials and presentations for meetings and discussions.
- Handling purchase orders and monitoring the division office budget.
- Registering contractors in the Institute's systems and managing temporary and permanent access approvals.
- Assisting with the organization of divisional events and conferences.
- Coordinating and working closely with multiple internal and external interfaces across the Institute.
Skills and abilities:
- Minimum of 3 years of experience in a similar administrative role – required.
- Academic degree / Certified Practical Engineer / Technical certification – advantage.
- High proficiency with computer systems and strong technological orientation – required.
- Familiarity with organizational systems such as Tafnit and Internal Services – advantage.
- Full command of Microsoft Office applications.
- Excellent written and verbal communication skills in Hebrew and English.
- Discretion, reliability, and integrity.
- Strong organizational skills, accuracy, and ability to handle multiple tasks simultaneously.
- Ability to work independently and as part of a team.
- High level of interpersonal communication and customer service orientation.
- Willingness to work beyond standard office hours when needed.