Personal Administrative Assistant, Department of Systems Immunology
Your role will include:
The role includes comprehensive and professional administrative management of the Senior Scientist’s office, working closely with senior internal and external stakeholders in Israel and abroad. Responsibilities include:
• Managing a complex, dynamic, and high-volume calendar, including coordination of meetings, committees, and conferences in Israel and internationally
• Prioritizing ongoing tasks and coordinating between senior stakeholders within and outside the institute
• Managing, tracking, and monitoring complex administrative processes while meeting research and organizational deadlines
• Supporting and monitoring the research group’s workforce, including ongoing coordination with Human Resources and administrative departments
• Issuing purchase orders and performing budget tracking in accordance with organizational procedures
• Coordinating international travel end-to-end, including all logistical and administrative aspects
• Providing professional support in the preparation and submission of reports, research grant materials, academic committee documents, and official correspondence
• Organizing and coordinating scientific conferences and events in Israel and abroad
Skills and abilities:
• Academic degree – required
• At least 5 years of experience in a senior administrative role, executive office management supporting senior leadership, or a complex administrative role in a large organization
• Proven experience managing complex calendars and working with senior stakeholders
• Full proficiency in Microsoft Office applications
• Excellent written and verbal communication skills in Hebrew and English, with English at a native-speaker level
• Proven ability to work effectively under pressure and manage multiple changing priorities
• Exceptional organizational skills and strong attention to detail
• Strong interpersonal skills and ability to manage complex interfaces
• High level of flexibility and availability in response to changing needs