Administrative Coordinator – Communications and Spokesperson’s Office

Category:

Administrative Roles

Capacity:

Full Time

Job Number:

64142

Your role will include:

Performing administrative duties, including but not limited to:

Ongoing office management: handling phone calls, managing meeting calendars, correspondence, mail, and expense reimbursements
Providing prompt response, support, and assistance in resolving complex logistical issues in large-scale projects, with creative and solution-oriented thinking
Managing, monitoring, and overseeing the department’s budget
Full responsibility for the management and ongoing operation of engagements and tender processes, including monitoring and control of existing contracts
Full responsibility for procurement processes, working with vendors, handling and tracking purchase orders and invoice approvals
Performing additional administrative tasks as needed and in accordance with supervisors’ requests
Working with multiple interfaces and stakeholders within the institute and externally

Bachelor’s degree – mandatory (advantage for a degree in Law, Economics, or Industrial Engineering & Management)
At least 3 years of experience in an administrative role
Experience in preparing tenders – an advantage
Full proficiency in Office applications
Full proficiency in Hebrew and English, both written and spoken
Initiative and ability to work independently as well as part of a team
Strong organizational skills, accuracy, thoroughness, and a broad, systemic perspective
High sense of responsibility and discretion
Ability to manage multiple tasks simultaneously and work with multiple interfaces
Ability to quickly learn systems, think creatively to find efficient solutions, and drive processes forward
Excellent interpersonal communication skills and a high level of service orientation