Procurement of scientific equipment valued at over 400K USD

General Service Information

• Request integrity verification and international procurement classification.
• New supplier risk assessment.
• Commercial analysis and negotiation.
• Legal agreement preparations.

Given the International Procurement branch being the primary professional entity charged with negotiation and execution of international purchases, its staff possesses rich relevant experience in this field.

All Institute employees may receive professional consultation at the branch, with inquiries on commercial analyses, and on supplier identification and quality assessment.

To properly prepare, procurers will take the following actions:

• Verify request integrity and the establishment of payment terms, sale conditions and currency.
• Review quoatations and ensure that they fully match requests, and feature all necessary information.
• Ensure that customs declaration forms match the specific equipment listed in requests.
• Provide departments with forms to fill out – destined for the International Procurement branch and the legal office.
• Conduct meetings with departments to fully understand needs behind requests.
• Hold internal meetings at the branch to prepare for supplier negotiations, and validate objectives.
• Cooperate with the legal office and work with suppliers to draft agreements.
• Maintain ongoing relations with departments, and keep relevant parties up-to-date.
• Forward requests for signatures by authorized parties.