General Service Information
Given the International Procurement branch being the primary professional entity charged with negotiation and execution of purchases abroad, its staff possesses rich relevant experience in this field.
All Institute employees may receive professional consultation at the branch, with inquiries on commercial analyses, and on supplier identification and quality assessment.
To properly prepare, procurers will take the following actions:
- Verify request integrity and the establishment of payment terms, sale conditions and currency.
- Review quotations and ensure that they fully match requests, and feature all necessary information.
- Ensure that customs declaration forms match the specific equipment listed in requests.
- Conduct meetings with departments to fully understand needs behind requests.
- Hold internal meetings at the branch to prepare for supplier negotiations, and validate objectives.
- Maintain ongoing relations with departments, and keep relevant parties up-to-date.
- Forward requests for signatures by authorized parties.