• 50 GB Exchange Mailbox

    50 GB Exchange Mailbox Policy

    50 GB Exchange Mailbox Policy
    Description IT Policy Background
    Maximum mailbox capacity 50 GBs; additional e-mail messages are to be saved to PST files (manually by users, at this stage) Storage infrastructure having been extended in capacity, and Outlook 2013 allowing larger mailboxes
    Warning of mailbox capacity having been exceeded issued upon sending a message Users will receive a warning when mailbox capacity consumption reaches 47.5 GBs Warning issued to provide users with sufficient time to proactively reduce their mailbox capacity consumption
    Mailbox blocked for incoming e-mail When capacity consumption reaches 50 GBs As per Microsoft best practices
    Deleted item retention period 30 days A 30-day period, during which rollback can be performed on deleted items. See FAQ on deleted item recovery
    Maximum incoming e-mail size 25 MBs As per Microsoft best practices, users with e-mail items exceeding 25 MBs in size may experience mail system slowdowns
    Maximum outgoing e-mail size 25 MBs As per Microsoft best practices, messages exceeding 25 MBs in size will likely be rejected on the receiving end. See the FAQ section on our Web site for information on how to send e-mail messages with large attachments
    Period of time during which access to legacy mailbox will be allowed following migration 14 days Policy designed to allow users sufficient time to compare and locate missing items. Exchange Mail is to become your primary e-mail service
    Maximum number of recipients 200 A maximum of 200 recipients allowed in a single e-mail, so as to prevent potential spam activity or spreading of viruses to the entire WIS user community
    Maximum number of items per folder 20,000 As per Microsoft best practices, users may experience severe delays in accessing folders with more than 20,000 items via the Web
    IMAP Supported by Linux clients only Microsoft does not recommend using the IMAP protocol, as it is not sufficiently scalable for large deployments, and is known to cause mail server performance issues. IMAP also lacks calendar an address book integration, and does not support new Outlook features. Linux clients, however, only support the IMAP protocol.

     

  • Conference Websites

    The Internet Services section creates static websites for conferences organized by Weizmann Institute personnel.

    Any conference website that contains interactive elements such as registration forms, payment or abstract submission, as well as programs must use the conference system that is under the jurisdiction of the Conference Unit. Access to the conference system is only via the Conference Unit and is subject to their policies.

    Members of the Conference Unit are the only ones authorized to open conferences in their system and to give authorization for its use.  Contact them directly about opening a conference that you want them to organize for you, or that you want to organize yourself.

  • iOS/iPad Support

    The MAC support group will provide support for the iPhone / iPad, with the following conditions/limitations:

    • Devices purchased abroad will have no hardware warranty in Israel whatsoever.
    • Devices purchased in Israel will have hardware support, as agreed upon with the specific company the device was purchased from (Orange, Cellcom, Pelephone or i-Digital).
    • Software support will be limited to the built-in applications supplied with the device (namely:‬ Apple Mail, Safari, and System/Network settings including VPN and Wi-Fi)‬‬.
    • Software support will not be provided for any third-party App installed by the user.
    • No support will be provided for devices that have been "Jail‬break-ed" or hacked in any way.‬‬
    • Software problems that can't be solved by a reset, or a re-setup of the problematic application, will be solved by Restoring the Device, which means installing a fresh system.
    • It will be the sole responsibility of the user to back-up the iPhone before requesting our support. We will not be held responsible for any loss of data while providing support.
    • If needed, users will receive assistance and guidance with the iPhone Backup procedure.
       
  • The Nemalah System

    Below is a list of policy directives to be followed when using the Nemalah survey system:

    • Surveys are intended for Institute personnel only, and are to be managed from within the Institute.
    • The operating side of all surveys (except for Human Resources surveys) will be managed by Weizmann IT.
    • In order to prevent overuse of the tool, the following quota rules have been agreed upon:
      • One survey every two months to the administrative sector (not including HR surveys, which are not included in the quota).
      • A service satisfaction survey from a particular Division, to be limited, as a rule, to once a year (on a first come first served basis).
    • Releasing a survey to Institute personnel that includes the scientific sector must be approved by the head of Weizmann IT (or, in his absence, by the Academic Secretary).
    • Releasing a survey to Feinberg Graduate School students and advanced outside students must be approved by the dean or the administrator of the Graduate School.
    • Releasing a survey to users without a user ID (and, at times, without access to a computer) will abide by the following guidelines:
      • In the event of a survey where discretion as to the identity of the responder is not necessary (for example, an HR survey about distributing tickets to a performance), the survey will be sent in an email from the department secretary.
      • In the event of a survey where discretion as to the identity of the responder is necessary (for example, in an election), the survey will be send physically (in hard copy) and the data will then be entered into the system by a source outside the department.
    • All information in the system is stored in a database.
      As a public entity, the Weizmann Institute is subject to the “Defense of Privacy Act of 1981”, which determines the rules governing the management and registration of databases in order to ensure the privacy and integrity of their contents.
      Such data is defined in the law as personal details of an individual, his/her status, personality, health, economic status, vocational qualifications, opinions and beliefs. In light of this:
      • There is to be no data (as defined above) included in survey responses.
      • Questions pertaining to data (as defined above) are not to be included in any surveys.
  • TSM Desktop Backup

    When a file is modified and backed up, the server overwrites its most recently stored backup version. Previous versions of a file have a “shelf life” of up to 180 days, depending on the retention policy you selected (18, 12 or 6 months) when registering for backup services via Internal Services. Consequently, as soon as a backup of a file is succeeded by a newer version, a countdown of up to 180 days to its deletion commences.

    If, for example, you create a file on Sunday and it is backed up, then modify that file on Monday and the updated version gets backed up too, you will end up with two versions of the file stored on TSM. However, the version created on Sunday has just begun a 180-day countdown to deletion, as it is now regarded an earlier, inactive copy.