Administrative Coordinator (50% Position) for a Scientific Department
Category:
Administrative Roles
Capacity:
Part Time
Job Number:
64219
Your role will include:
A scientific department at the Weizmann Institute of Science is seeking an Administrative Coordinator for a dynamic and operational role as part of the department’s administrative team.
The position includes ongoing administrative support for the department’s activities, laboratories, and faculty members, as well as coordination with a variety of internal and external stakeholders within and outside the department.
Key Responsibilities:
- Manage departmental inventory of scientific equipment and instruments, including data entry into designated systems
- Handle office supply orders and maintain a central supply room
- Assist in the operation of meeting rooms, multimedia systems, and Zoom meetings
- Assist in organizing conferences, seminars, and laboratory events
- Assist in hosting scientists and guests from Israel and abroad
- Handle shipments, imports, and exports, including coordination with customs authorities
- Work as part of the administrative team and provide backup support as needed
Skills and abilities:
- Previous experience in an administrative role / office management – an advantage
- Experience in organizing conferences, seminars, or events – an advantage
- Full proficiency in Microsoft Office applications and computerized systems
- Excellent English skills (spoken, reading, and writing) – required
- High service orientation and strong interpersonal communication skills
- Ability to work both independently and as part of a team
- Strong organizational skills with high attention to detail
- Ability to manage multiple tasks simultaneously
- Responsibility, discretion, and ability to work in an organizational environment
- Willingness to work flexible hours as needed