Collaboration Folders

The Collaboration Folders service enables creation of a shared network folder, which may be shared with any owner of a user ID, used to store files of any type, and accessed via Windows, MacOS, Linux, Android and iOS.

At A Glance

Main use Sharing of documents with different departments.
Key Features
  • Storage of files of all types on shared network folder.
  • Retrieval of files dating back up to 18 months.
General Information
  • Collaboration folders may be shared with a closed list of people.
  • Access via Institute network or VPN.
  • Support for granting of privileged access (full rights or read only).
Permission Management Permissions managed internally by library owner.
Backup Automated Institute backup.
Pricing Monthly charge of 150 NIS per TB.
Registration Guidelines For registration instructions, access Internal Services.
Contact(s) IT Service Desk, extension 4444.

You're welcome to compare this service with other document management and sharing services.

Management of the network folder, which encompasses access privilege and storage size management, is performed on a self-service basis by accessing Internal Services.

Any user may register for the service and create a collaboration folder via the departmental administrator. Once registration (performed by the administrator) is complete, a network folder is automatically created, and the user is defined as its data owner. Access to the folder is only granted to those with access privileges (full or read only).

Feel free to review the service registration user guide for administrators, and seek further assistance with the collaboration folder authorization setup guide.

All files stored in shared network folders are automatically backed up on a nightly basis by the TSM backup system, and any deleted files are retained for a period of 18 months from the moment of deletion.

Should the need arise, files and/or folders may be restored by submitting a request with the IT Service Desk.

The service is charged as per actual usage. For further information on service rates, review WIT charges.

Notes

Files are stored in backup as long as they exist in the network folder. Once a file is deleted from the network folder, an 18-month data retention period countdown commences, following which the file is deleted from backup, too.

The network folder’s default storage capacity is 10 Gigabytes. Should more storage be required, you may submit a storage capacity expansion request with your departmental administrator.