Frequently Asked Questions by Staff Scientists

Staff Scientists should be knowledgeable about the following topics that affect them. Many of the answers to the questions below link to documents in the Academic Secretary web site. Access to these documents may be accessible only within the institute network (Your login account and password is required).
To ask more questions whose answers would be of interest here, or to notify errors, please send mail to: Lorne.Levinson@weizmann.ac.il.

Professional

What are my rights and obligations regarding intellectual property or patents resulting from my work or from collaboration with other Weizmann scientists?

Staff scientists, and other researchers in the Weizmann Institute, are bound by the same rules of intellectual property.

A Staff Scientist working as part of a research group shall not be considered to be the “Chief Investigator,” and thus he may only obtain the role of “inventor” or “contributor” to a patent invention and his share (%) in the patent royalties will be determined by the Chief Investigator(s).

If a Staff Scientist feels that his contribution has not been properly attributed on the patent application is advised to contact their sectorial representative from the staff scientists council on how best to proceed with the matter.

What are my rights to authorship of scientific journal articles?

Staff Scientists, both in research groups and in service units, who contribute scientifically to a research project should be included in the list of authors on any publication resulting from said research. This is both the policy of the Weizmann Institute and of most academic journals. If a Staff Scientist feels that his contribution has not been properly acknowledged is advised to contact their sectorial representative from the staff scientists council on how to best proceed with the matter.

Can a Staff Scientist submit a grant proposal?

A Staff Scientist may apply for external grants as a co-PI with his/her group leader or head of department (in the case of a Staff Scientist in a services unit). 

A Staff Scientist may exceptionally apply for a grant by himself or with other Staff Scientists or with a faculty member from another institution. In this case, written approval must be given ahead of time by his/her group leader or head of department and the Vice President for Academic Affairs. Permission in such a case will be given only in the most exceptional circumstances; see letter from Vice President for Academic Affairs (login required).

There is an internal grant available for Staff Scientists in service units; for details see the grant page on the Research Grants and Projects Office site.

See also:

Is there an internal grant for staff scientists?

Yes, there is an internal grant only for Staff Scientists in service units. This grant is aimed at providing staff scientists an oppotunity to carry out small, independent research projects that will improve research tools available in their unit. Applications are due in mid-April each year and are judged by a committee headed by the Vice President for Academic Affairs. For details, see: Weizmann - Staff Scientists Internal Grant Program.

Can a Staff Scientist officially supervise a student?

Staff scientists on their own are not allowed to supervise masters (M.Sc.) or doctoral (Ph.D.) graduate students. However, Senior Staff Scientists and Senior Research Fellows are allowed to co-supervise students, together with a professor. Each case must be approved by the Dean of the Feinberg Graduate School. In any case, staff scientists are encouraged to include in their C.V. a section listing all students whom they have "unofficially supervised," as well as in their work plan when applying for a promotion and tenure.

Can a Staff Scientist teach a course in the Graduate School?

Staff Scientists may teach courses and labs in the Feinberg Graduate School. If you would like to teach, consult with the Chair of the Board of Studies of your faculty, who decides which courses are offered and who teaches them. Staff scientists receive additional salary for teaching; for details contact the FGS.

For which prizes are Staff Scientists eligible?

There are two prizes for outstanding Staff Scientists

  • Maxine Singer Prize for Outstanding Staff Scientists (two recipients each year)
  • Scientific Council Prize for Outstanding Staff Scientists (two recipients each year)

Any professor or senior scientist may nominate a Staff Scientist for a prize. A list of recipients is available on the Academic Affairs site.

How do I have official Weizmann visiting cards (כרטיסי ביקור) prepared?

Your department secretary can order them for you from the Publishing Department.

How do I make an official web page for myself or my group?

The Division of Information Services supplies templates and support for building your own website.
 

Do Staff Scientists participate in any Institute committees?

Currently, Staff Scientists sit on the following committees:

  • the Executive Committee of the Staff Scientists Council sit as observers on the Scientific Council of Professors
  • we have two representatives on the Va'ad Mad'anim
  • one representative on the Services Committee
  • one representative on the Food and Restaurant Services Committee

Rank

What do I need to do in order to get tenure?

See sections 5 and 6 of the documents:

Salary, pension, etc

What are תוספת מחקר "א" ו-"ב" and how can I get these salary additions?

In order to obtain either salary addition, the Staff Scientist must be a Co-PI of the grant proposal. The תוספת מחקר "א" is for research grants from external entities that allow the principal investigators to obtain an extra salary for managing the research. The group leader will be paid additional salary for management, up to 50%, depending on the rules and the amount of the research grant. The salary is paid from the research grant itself.

For תוספת מחקר-"ב", a Staff Scientist that appears as a principal investigator in an external grant that does not contain any provision for providing salary to the principal investigators, is entitled to receive up to a 25% salary addition depending on the amount of the research grant and the number of principal investigators. If the Staff Scientist has more than one grant belonging to this category he/she could get an additional 5% salary addition. Note that the additional salary is computed from the value of the grant divided by the number of investigators receiving the salary addition. The salary addition is not paid from the research grant and so does not reduce the funds available for research. The exact rules are complex; please consult the Projects Section of the Finance Division.

The sum of  תוספת מחקר "א" ו-"ב" may not exceed a maximum salary addition of 55%.

Where do I obtain information about my salary, pension, income tax, קרן השתלמות, sick days, vacation days, etc.?

What are the rules for תוספת זמן מלא?

Twice a year Staff Scientists receive a declaration form to be signed declaring which months the researcher did not receive income, other than WIS salary, which exceeded a specific value (i.e. “devoted full-time to the Institute”) according to the regulations set by the  Council for Higher Education. The extra salary is paid four times per year and depends on rank only (not on ותק or other salary additions).

The exact regulations

What are the rules for absence with and without pay?

Absence with pay

  • Staff Scientists, as members of the Academic Staff, are entitled to Keren Kishrei Mada and Leave of Absence with pay. However they are not independent and any travel request they make requires the consideration and approval of their group head in addition to all other endorsements which are required from any Academic Staff member.
  • Vacation is vacation and must be declared as such monthly by every Academic Staff member on the form received from HR Division in this regard. A declaration of Vacation is different from a declaration of On Duty.
  • Academic Staff receive a monthly gross calendar days allocation (i.e. not work days) of 90 days total (i.e. max allowed) of Leave with pay (which is comprised of a max of 30 days’ Vacation + a max of 60 days On Duty). The allocation is made for every Academic Year (i.e. 1 Oct – 30 Sept) and is non- accumulable.

Absence without pay

The Academic Secretary must approve any absence without pay.

Benefits

Can staff scientists buy a house on campus?

  • Senior Staff Scientists and Senior Research Fellows are entitled, upon availability, to buy on-campus dwelling. The unit will be priced according to the market value of an equivalent dwelling and will be determined by a professional assessor. It is also possible to buy an on-campus dwelling unit from someone who already owns one.
  • See the Academic Affairs Office site for details (login required).
  • Tenured Staff Scientists are eligible for loans; see the FAQ.

How can I get a low interest loan guaranteed by the Institute?

The Institute guarantees short term loans with very low interest from Bank Leumi to Institute employees. Contact Human Resources or the Rehovot branch of Bank Leumi for details.

How much is my annual travel grant (קק"מ) and what are the rules for using it?

  • The annual allowances of the Kakam (termed in the Institute official letters as “International Scientific Ties Fund”) as of 10/2016 are as follows:
    1. Assistant Staff Scientist - $4,428
    2. Associate Staff Scientist - $5,626
    3. Senior Staff Scientist - $7,328
    4. Senior Research Fellow - $10,979
  • The annual allowance is updated and becomes available at the start of the academic year.
  • The Kakam can be used for the purpose of attending conferences or for work related visits to Institutions abroad, and can be used with the approval of the direct PI, the head of Department, and Dean of the faculty. Also included are professional courses, books, journal subscriptions, and membership in professional organizations. 
  • The Kakam funds can be also used to buy a computer (once every four years) for the work related use of the Staff Scientist. (After four years the computer can be purchased for 10% of its original cost.) See Section 6.5 of the regulations.
  • Mobile phones and their monthly charges can also be paid from Kakam.

How can my family members have their university or college tuition paid by the Institute?

Institute workers are entitled to funding of tuition of an academic degree for family members (spouse and children) at universities and colleges in Israel, provided that the degree is recognized by the Council for Higher Education.

The amount of funding is up to the value of the tuition fees. The amount of these fees is considered as income and is subject to income tax.

See Human Resources for details.

How can my children be admitted to the WIS Early Childhood Center (גן ויצו)?

The Anixter Family Foundation Early Childhood Village is available for children of Weizmann employees. For more details, see the Gan site.

Can a staff scientist get housing assistance?

In some instances, housing assistance may be granted to scientists on the Staff Scientists Track Under the following conditions:

  • that it is the staff scientist's first job in Israel, or,
  • that he is returning from abroad after at least a 2 year stay there.

The assistance is in the sum of up to 2,000 NIS per month (In addition to this sum, there will be costs to the employer of 14.75%), for a maximum period of 3 years from the date of recruitment to WIS.

For more details, see the Housing Assistance for Academic Staff page on the Academic Affairs Office site (login required).

Health and Safety

Will the Institute pay for a periodic general health check?

Yes. For more information, about see the Human Resources Division page Periodic Medical Examinations and the "Relevant forms" link on the sidebar for full details.
 

I work regularly with hazardous materials or noise. Do I need regular medical checks?

Yes, please contact with the Occupational Health Coordinator from the Safety Unit.